Everything your business needs
From document ingestion to accounting software sync — one platform, fully automated.
Document IngestionAI Data ExtractionRole-Based Approval WorkflowAccounting IntegrationsNotification IntegrationsAutomation IntegrationsCloud Storage IntegrationsCRM & Business App IntegrationsInternal Mini-LedgerInvoice System (AR)Business IntelligenceAI Analytics ChatXova AI Support AssistantDuplicate DetectionTeams, Branches & ClientsGlobal Language SupportThree-Way PO MatchingRecurring BillsExpense ReportsBudget ManagementREST API + API KeysDocument Version HistorySecurity & Compliance
- ✓Web upload — drag-and-drop, bulk upload, PDF/JPG/PNG/TIFF/HEIC
- ✓Email-in — forward to sync@xovron.com, auto-matched to your account
- ✓Mobile camera scan — auto-deskew and contrast enhancement before AI
- ✓Max 25MB per file · Bulk upload supported
- ✓Instant storage in your dedicated secure cloud bucket
- ✓Vendor name, address, phone, email, tax ID (GST/HST/VAT/EIN/ABN/GSTIN)
- ✓Invoice number, PO number, document type, reference number
- ✓Invoice date, due date, payment terms, delivery date
- ✓Line items, quantities, unit prices, subtotal, tax rate, tax amount, total
- ✓Invoice currency and exchange rate if multi-currency
- ✓Confidence score 0–100% per field — everything reviewed by your team before posting
- ✓Side-by-side view: original document vs extracted data
- ✓Handwritten amounts supported (best effort)
- ✓Multi-language documents — Korean, Japanese, Chinese, Arabic, Hindi, French, German, Spanish and 90+ more languages extracted natively
- ✓RTL document support — Arabic, Hebrew, Urdu invoices extracted with full field accuracy
- ✓Mixed-language documents — English header, Korean line items? Extracted correctly
- ✓No OCR preprocessing — AI reads the document directly in its native language
✅
Role-Based Approval Workflow
Nothing posts without human sign-off — enforced at the API level
Try free →- ✓Owner (you): set up company, invite team, give final approval
- ✓Submitter (staff): upload documents — only they can do this
- ✓Manager (Premium+): first-level approver for their branch or client
- ✓Starter/Standard: submitter uploads → owner approves (1 level)
- ✓Premium and above: submitter → branch manager → owner (2 levels)
- ✓Return with reason: owner returns to manager, manager returns to submitter
- ✓Resubmit after correction — full audit trail preserved
- ✓Email notifications at every approval stage change
- ✓Permanent reject with reason at any approval level
📚
Accounting Integrations
Connect your own accounting software — per user OAuth, approved docs post automatically
Try free →- ✓QuickBooks Online — OAuth 2.0, direct to your account
- ✓Xero — OAuth 2.0 with PKCE, direct to your account
- ✓FreshBooks — bills and expenses sync on approval
- ✓Zoho Books — vendor bills posted automatically
- ✓Wave — free accounting software, full sync
- ✓MYOB — Australian/NZ accounting, bills posted on approval
- ✓Sage Accounting — UK/EU/Global, full OAuth sync
- ✓NetSuite (Oracle) — Token-Based Authentication (TBA), AP invoices
- ✓SAP Business One — Service Layer integration, AP invoices
- ✓Tally Prime — XML export for manual import (India)
- ✓Mini-ledger built-in for users without accounting software
- ✓Microsoft Teams — card messages to any channel
- ✓Discord — embed messages to any server channel
- ✓Telegram — messages via bot to any group or channel
- ✓PagerDuty — incidents for urgent extraction failures
- ✓WhatsApp Business — messages via Meta Cloud API
- ✓Events: document uploaded, approved, returned, rejected, invoice paid
- ✓Connect via webhook URL or bot token — no coding required
- ✓Zapier — trigger any Zap from Xovron events
- ✓Make (Integromat) — trigger any scenario from Xovron events
- ✓Events fired: document uploaded, approved, returned, invoice sent, invoice paid
- ✓Payload includes event type, user ID, timestamp, and full document data
- ✓Connect by pasting your webhook URL — no coding required
- ✓Connect unlimited Zapier and Make webhooks
☁️
Cloud Storage Integrations
Automatically back up approved documents to your cloud storage
Try free →- ✓Google Drive — upload to a folder in your Drive
- ✓Dropbox — save to your Dropbox
- ✓OneDrive — save to your personal or business OneDrive
- ✓Box — save to your Box account
- ✓SharePoint — upload to a SharePoint document library
- ✓DocuSign — send documents for e-signature via DocuSign envelopes
- ✓All backed up automatically on document approval — no manual action needed
- ✓HubSpot — sync customers and deals from your invoice data
- ✓Salesforce — sync customers and opportunities
- ✓Mailchimp — add customers to email lists automatically
- ✓Twilio — send SMS payment reminders to your customers
- ✓Google Sheets — export invoices and documents to a spreadsheet
- ✓Notion — log documents and invoices to a Notion database
- ✓Plaid — link your bank to verify payments against transactions
- ✓PayPal — pull PayPal transaction history to reconcile invoices
- ✓Stripe Tax — auto-calculate tax based on Stripe Tax settings
- ✓Full double-entry accounting
- ✓Expense tracking by GL category
- ✓Accounts Payable — bills due and overdue
- ✓Mark bills as paid with date and method
- ✓Vendor statements
- ✓Tax summary by type and period
- ✓Export to CSV, Excel, PDF for accountant
- ✓Custom invoice template: upload your logo, set accent colour, add default notes & T&Cs
- ✓Tax-smart PDFs: auto-applies GST/HST for Canada, VAT for EU/UK, reverse-charge notes for B2B
- ✓Gap-free invoice numbering (INV-0001, INV-0002…)
- ✓Email directly to customers with Pay Now button
- ✓Customer pays via Stripe Checkout — no Xovron account needed
- ✓Money goes directly to your Stripe account → your bank
- ✓Automatic journal entries on creation and payment
- ✓AR Aging report: Current / 1-30 / 31-60 / 61-90 / 90+ days
- ✓Automated reminders: 1 day before, on due date, 3 days overdue
- ✓Partial payments supported
- ✓Write-off and bad debt handling (GAAP allowance method)
- ✓Cash Flow: monthly inflows vs outflows with trend projection
- ✓AP Aging: outstanding bills by age bucket
- ✓Expense Analysis: spend by GL category with drill-down
- ✓Tax Summary: GST/VAT by period — export ready
- ✓Document Volume: daily/weekly/monthly processing trends
- ✓Vendor Intelligence: top vendors, duplicate frequency
- ✓Approval Metrics: average time, rejection rate, bottlenecks
- ✓Branch Comparison (Professional+)
- ✓Company Consolidated Dashboard (Agency)
- ✓Date range selector: 7d, 30d, 90d, 1yr, all
- ✓Export any chart as PNG, PDF, or CSV
💬
AI Analytics Chat
Ask questions about your finances in plain language — available as a paid add-on
Try free →- ✓"What did I spend on utilities last quarter?"
- ✓"Which vendor charged me the most this year?"
- ✓"What invoices are due in the next 14 days?"
- ✓"Compare marketing spend across all branches"
- ✓Read-only access — no data can be modified via chat
- ✓Conversation history stored 30 days
- ✓AI chat widget available on every page (bottom-right corner)
- ✓Step-by-step guidance for any Xovron feature
- ✓Explains plans and published pricing
- ✓Directs you to the right part of the app
- ✓Escalate to a live agent with one click — "Talk to a person"
- ✓Live agent chat with real-time updates
- ✓Chat history preserved when escalating to live agent
- ✓Available to all users at no extra cost
- ✓Stage 1: Local DB — tax ID + amount + date (instant, free)
- ✓Stage 2: Live QB/Xero API check if Stage 1 inconclusive
- ✓Near-duplicate flagging: same vendor, similar amount, close date
- ✓Side-by-side duplicate comparison view
- ✓User can override and post with documented reason
- ✓Duplicate history log per vendor
- ✓Cache Stage 2 results 6 hours to minimise API costs
🏢
Teams, Branches & Clients
Scale from a sole trader to an accounting agency managing dozens of clients
Try free →- ✓Starter / Standard: owner + submitters — solo or small team
- ✓Premium: owner + up to 3 workspaces
- ✓Professional+: unlimited branches and submitters
- ✓Enterprise X1–X5: unlimited divisions with dedicated approval chains
- ✓Agency: unlimited client workspaces, each isolated with their own branches
- ✓Each branch/client: isolated document workspace + approval chain
- ✓Agency & Enterprise: per-client QuickBooks/Xero connection — docs post to the right account
- ✓Branch manager: first-level approval for their branch only
- ✓Consolidated dashboard: total spend and AP across all branches/clients
- ✓Create and manage branches/clients from Settings
- ✓AI extracts data from documents in 100+ languages — no setup required
- ✓Full RTL support — Arabic (عربي), Hebrew (עברית), Urdu (اردو), Farsi (فارسی) rendered correctly
- ✓Asian scripts: Korean (한국어), Japanese (日本語), Chinese Simplified & Traditional (中文), Thai (ภาษาไทย)
- ✓European languages: French, German, Spanish, Portuguese, Italian, Dutch, Polish and more
- ✓Devanagari script: Hindi (हिन्दी), Marathi, Nepali — Indian invoices fully supported
- ✓Currency auto-detection: ₩ KRW, ¥ JPY/CNY, ₹ INR, ر.س SAR, ₪ ILS, ฿ THB and 50+ more
- ✓Tax ID formats by country: GST (India/Canada/Australia), VAT (EU/UK), BRN (Korea 사업자등록번호), TRN (UAE), ABN (Australia)
- ✓Date format normalisation: DD/MM/YYYY, MM/DD/YYYY, YYYY年MM月DD日, ١٤٤٥/٠٨/١٥ (Hijri) — all to ISO 8601
- ✓UI available in English and Korean today — more languages actively added
- ✓Switch language instantly from sidebar or Settings — no page reload needed
- ✓Each team member sets their own preferred language independently
🔄
Three-Way PO Matching
Verify purchase order, goods receipt, and vendor invoice before payment
Try free →- ✓Link any vendor invoice to a purchase order
- ✓Automatic comparison: PO amount vs invoice amount vs goods received
- ✓2% tolerance matching — flags variances outside threshold
- ✓Match status: matched / partial_match / amount_mismatch / unmatched
- ✓Side-by-side view: PO vs invoice vs goods receipt
- ✓Prevents overpayments, duplicate payments, and vendor fraud
- ✓Full audit trail: who linked, when, and what was matched
- ✓Set up recurring bills for rent, utilities, SaaS subscriptions, retainers
- ✓Frequency options: daily, weekly, monthly, quarterly, annually
- ✓Auto-generates bills on schedule and routes through approval workflow
- ✓Posts to accounting software automatically on approval
- ✓Start and end dates with optional number of occurrences
- ✓Email notification when a recurring bill is generated
- ✓Pause, resume, or cancel recurring schedules at any time
- ✓Submit expense claims with receipt attachments
- ✓Categories: meals, travel, accommodation, supplies, software and more
- ✓Manager review and approval workflow
- ✓Reimburse via bank transfer, cheque, or mark as settled
- ✓Export expense reports to PDF or CSV for accountant
- ✓GL code assignment per expense line
- ✓Post approved expenses directly to accounting software
- ✓Team expense summary by category, period, and employee
- ✓Create budgets by GL account category and period (monthly, quarterly, annual)
- ✓Budget vs actual spend: real-time tracking on every GL category
- ✓Alert thresholds: get notified at 75%, 90%, and 100% of budget
- ✓Approval workflow integration: flag documents that would exceed budget
- ✓Budget history: compare actuals across periods
- ✓Export budget reports to PDF, CSV, or Excel
- ✓Branch-level budgets (Professional+): separate budget per workspace
- ✓API key authentication — format: xov_<64 hex>, stored as SHA-256 hash
- ✓Up to 10 API keys per account with individual scope assignment
- ✓Scopes: documents:read/write, vendors:read, invoices:read/write, approvals:write
- ✓Webhook delivery with full event payload and retry logic
- ✓Webhook replay UI: resend any delivery, view HTTP response and body
- ✓Events: document.uploaded, approved, returned, invoice.created, paid, po.matched
- ✓API key management: Settings → API Keys
- ✓Compatible with Zapier, Make, n8n, and any HTTP client
- ✓Every field edit is saved as a new version automatically
- ✓View last 20 versions of any document
- ✓Compare extracted data between versions side by side
- ✓Who changed what: name, timestamp, field-level diff
- ✓Re-submissions after return tracked as new versions
- ✓Permanent, immutable — versions cannot be deleted
- ✓7-year retention for compliance
- ✓AES-256-GCM encryption for all sensitive data at rest
- ✓TLS 1.3 in transit
- ✓Row-Level Security — every query enforced at DB level
- ✓GDPR + PIPEDA compliant
- ✓TOTP 2FA available for all accounts
- ✓Immutable audit log — 7-year retention
- ✓Full data export (GDPR Art. 20)
- ✓Account deletion with 90-day data window (GDPR Art. 17)
⌨️
Keyboard Shortcuts
Power-user shortcuts that save hours every week. Work at the speed of thought — no mouse required.
Document actions
Approve documentA
Return / rejectR
Submit for approvalS
Withdraw documentW
Navigation (G + key)
Go to DocumentsG D
Approval queueG A
VendorsG V
LedgerG L
SettingsG S
BudgetsG B
UI shortcuts
Toggle dark / light themeT
Show all shortcuts?
Next / previous itemN / P
Close / dismissEsc
Productivity impact: Teams using keyboard shortcuts process documents 40% faster. Every keystroke saved adds up.
Try freeFeatures — common questions
How accurate is AI document extraction?
Xova AI achieves 95%+ accuracy on standard invoices. Every extracted field has a confidence score. You review and approve before anything posts to your accounting software — the AI never acts without human sign-off.
Can Xovron handle invoices in different languages?
Yes. Xovron supports documents in 23 languages and extracts fields from invoices in English, French, German, Spanish, Arabic, Hindi, Japanese, Chinese, and more.
What is three-way matching?
Three-way matching compares a purchase order, goods receipt, and vendor invoice to verify all three agree before payment is approved. Xovron automates this — linking invoices to POs and flagging mismatches within a 2% tolerance.
Does Xovron support recurring bills?
Yes. Set up recurring bills for regular vendors (rent, utilities, subscriptions) and Xovron will auto-generate them on schedule, route them for approval, and post to your accounting software automatically.
Can I connect Xovron to my existing tools via API?
Yes. Xovron has a full REST API with API key authentication and webhook support. Trigger automations on document.approved, invoice.paid, and other events — compatible with n8n, Zapier, and any HTTP-capable tool.
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